Know and convert your files

ConvertFiles

I  am often surprised by the fact that a lot of people get stuck with their files.

  • How do I open it?
  • How do I change the file extension?

Often, people only know .JPG, .DOC and .PDF, which is rather a little.
So it is time to learn some tips to have a better workflow with your files and be able to handle easy problems.


Text files

.DOC and .ODT

.DOC files are of course opened by Word, the most used word processor in the world.
.ODT is the extension of LibreOffice, a free and open source office suite.

I will not compare both softwares, this article is about how to deal with extension problems.

When you want to open a .DOC files in LibreOffice or the opposite, you will often have compatibility problems.

If you have Word and need to give your file to someone who uses LibreOffice, save it as .ODT.
If you gave LibreOffice and need to open a .DOC file, you can try an online file converter like ConvertOnlineFree to easy your work.

Another thing, be careful about Word if you work with people using Word 2016, others Word 2013 and even Mac users with Word 2011. Find the right format to everyone and keep it to avoid problems.

.PDF

.PDF is an amazing extension to share and read files quickly on every computers. But it is boring to copy/paste the content because it doesn’t keep the formatting.

For this problem, you can also use online file converters like PDFtoDOC.

You can also get charts saved in .PDF in .XLS (Excel) with PDFtoXLS.

None of this solution is the perfect one and the more the file is complex (a lot of data, a complex formatting), the less the converter will be effective.

Image files

.JPG and .PNG

What is the main difference between .JPG and .PNG?

The second handle transparency, not the first.

So if you need images with a transparent background, you can write for example « Car PNG » on Google, and it will give you .PNG images of cars. To check if it is really a .PNG file, check it on your desktop, if you see your wallpaper around the image, it is a real .PNG, not a fake one with a white background.
The main advantage of .PNG is that you don’t have this embarrassing white background when you are putting your images to create a nice layout with for example a blue background.

But to avoid any problems, if you need to share images, try to share .JPG images. Everybody knows .JPG extension and every computer, smartphone and tablet can open it. I had sometimes problems sharing .PNG with Mac users through emails.

Presentation files

.PPT and .ODF (odt)

.PPT are edited and read by Powerpoint while .ODF are edited and read by LibreOffice.
Presentation files are tricky because it often use at the same time text, charts and images, and also create a layout with all this content. So I don’t advise you to open a .PPT with LibreOffice or a .ODF with Powerpoint, the result may be really bad.

So, as a precaution, if your computer is used for presentations during a meeting, insure that you have both softwares installed because a problem can spoil someone work in front of a public.

Like Word, Powerpoint can save a file as a .ODF.
If you need to open a .ODF with Powerpiont, you can try the online converter like Online-convert.

In conclusion, I want you to remember that there is nearly all the time a solution to a file extension problem. Don’t get stuck with this type of problem, Google your problem, think logically (like your softwares) and be inventive 😉

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